SAC Health: HSP - IND - CRC Administrative Assistant -Indio, CA

Website SAC Health

  •  Indio, CA, USA
  •  22.41-25.77 per hour Pay is commensurate to years of experience
  •  Hourly
  •  Full Time
  •  Full Benefits Package; PTO and Sick Leave Plans

About SAC Health:

SAC Health’s mission is to reflect the healing ministry & love of Jesus Christ through healthcare, education & partnerships that empower our communities to flourish.

SAC Health’s Core Values:

Quality Healthcare – providing patient-centered, culturally-sensitive, equitable care that is safe, timely, effective, efficient, while seeking to prevent illness & disability
Teamwork – working together to achieve a common goal, with a willingness to serve each other in a Christ-like manner
Wholeness – ministering to the spiritual, physical, mental & emotional needs of others
Integrity – living & working in an authentic, honest way that inspires trust
Compassion – engaging with the needs & suffering of others, out of concern for their well-being
Excellence – striving to exceed expectations for our patients, community, & staff
Humble Service – caring with a kind & selfless spirit
Respect – holding others in high regard by empowering them to reach their God-given potential

DESCRIPTION:

The Administrative Assistant provides clerical support to department leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel and work occasional weekends, representing the department at community events. This position may be required to travel and work occasional weekends, representing the department at community events.

Hours: Monday – Friday, 8 am – 5 pm per day.

ESSENTIAL FUNCTIONS AND DELIVERABLES:

  • Assists in the development, maintenance, and tracking of departmental files.
  • Provides admin support for department leadership including preparing reports, updating and maintaining spreadsheets, documents and workflows. Responsible for department supply ordering and inventory. Coordinating and conducting administrative tasks related to new clinic or department openings. Assists Medical Records department with patient related documents.
  • Maintain department electronic files and share drives. Updates and maintains the department page on SAC Intranet.
  • Department files: staff competencies, new and existing workflows, maintains departmental related spreadsheets, contact groups and projects. Maintains department share drive, ensuring folders are up to date.
  • Prepares reports for department leadership.
  • Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and orders lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members prior to meetings, sends out reminders, prepares agendas, takes minutes and prepares minutes for distribution to members.
  • Edits, updates and maintains department documents including, guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department. Works closely with Quality and Compliance Administrative Assistant(s) to ensure departmental policies are up to date.
  • Maintains department master calendar, schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews (if needed).
  • Assists with department and regulatory audits. Assists with completing or obtaining data for audits and audit related requirements.
  • Responsible for maintaining department binders and literature. emergency preparedness binders for department., including maintaining and updating orientation binders.
  • Assists with completing administrative forms and documents related to staffing.
  • Verifies department communication for accuracy. Assists in editing electronic communication from department leaders.
  • Must always maintain a friendly and professional attitude. Must maintain a high level of confidentiality while being exposed to highly sensitive patient and company related information in all forms.
  • Other duties as assigned by the Director.

QUALIFICATIONS:

  • Education: High School Diploma or equivalent required. AA/AS degree preferred.
  • Licensure/Certification: Valid CA driver license, maintain good driving record and active auto insurance.
  • Experience: Two (2) to four (4) years working in an administrative capacity required. Healthcare clerical or administrative experience preferred.
  • Essential Technical/Motor Skills: Proficient in people skills, verbal and written communication, computer data input, word processing, typing, scheduling appointments, and telephone skills. Proficiency in motor skills, hand-eye coordination, dexterity, manual skills mandatory.

Must be legally authorized to work in the United States on a full-time basis. Must not now or in the future require sponsorship for employment visas.

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Full Benefits Package:

  • PTO and Sick Leave Plans
  • Medical / Dental / Vision package
  • Monthly Health Insurance Premium Rates among the lowest in the industry
  • Retirement Account with up to 8% employer contribution
  • Employer-paid Life Insurance
  • Fitness Facility access
  • 9 Paid Holidays
  • 1 Paid Birthday Holiday

EEO

SAC Health complies with applicable Federal and State civil rights laws and does not discriminate based on race, color, national origin, age, disability, sex, sexual orientation or gender identity.

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